Home   |   Resource   |   About Us   |   Faculty & Staff  |   Facilities   |   Location   |   Courses  |   Certificate & Degree   |   Links  


SWC Photo & Digital:  Studio Use Policies

Southwestern College Websitehttp://www.swccd.edu

SWC Photo Studio Policies

Students enrolled in Art 206, 207, 210, 211, 213, and 216 can use the studio if they are listed as approved in the studio binder, and the session has been approved by Micajah Truitt, John Pickelle, or Carlos Richardson.  Anyone not enrolled in these classes must request special permission from Micajah Truitt or John Pickelle.

User manuals and information about the equipment in this studio is available on at: 


Studio Rules (The Big Three):

Rule #1:  When in doubt, ask!  If you do not know how to use something, then ask the instructor, Carlos Richardson, Student

                Worker, or intern.

Rule #2:  If you find anything not working properly, then report it immediately!

Rule #3:  Only use the equipment you have been given permission to use.

Access & Equipment Restrictions:

  1. 4.The department keeps a binder called:  “Studio Access Binder”.  As instructors watch a student properly handle equipment in class, they will initial and date next to a specific item of equipment.  This will grant the student access to that equipment outside of regular class time.

  2. 5.When a student signs in to use the studio outside of class, the person managing the lab or “The Cage”  will check this binder to see if the student has access.


  1. 6.  You must read these policies and sign the Studio Policy Agreement Form before you can use the studio outside of regular class time.

  2. 7.  While using the studio, you must leave your SWC ID with the 572 attendant or instructor on duty.

  3. 8.  Models must leave their SWC ID or government issued ID with the 572 attendant or instructor on duty.

  4. 9.  Sign in, list the gear being used, and sign out on the STUDIO SIGN IN SHEET on the clipboard.  No one may touch equipment they are not authorized to use.

  5. 10.  Leave the studio clean and organized when you are done.  Return equipment to it’s proper location.

  6. 11.  The studio is not a storage space.  Take your props and possessions with you.

  7. 12.  Report all damaged or non-working equipment to the instructor and lab tech.

  8. 13.  Do not prop open the double doors in Studio Bay A.  No one is allowed to enter through the double doors in Studio Bay A.

  9. 14.  Check the equipment before you start.

  10. 15.  No commercial (for pay) shooting is allowed.

  11. 16.  We do not lock the studio when it is occupied.

  12. 17.  Start clean up at least 20 minutes prior to the end of your session.

Backgrounds / Cove:

  1. 18.  Do NOT walk on the cove for any reason.

  2. 19.  Do NOT walk on the backdrops with street shoes or dirty shoes.  Any shoes to be worn on a backdrop must be clean and approved by the instructor, lab tech, or intern on duty.

  3. 20.  Use only as much background paper as you need.

  4. 21.  Background paper must be cut with supervision from an instructor or intern.


  1. 22.  All strobes and studio lights need to be turned off when not in use.

  2. 23.  The strobes are clearly labeled by Bay.  Do not mix up the equipment.

  3. 24.  Unplug the cords to the strobes by holding the connector, NOT the cord.

  4. 25.  Properly coil the cords and use the Velcro straps attached to the cords.

  5. 26.  Replace strobe caps only after lights are fully cooled. Do not touch the bulbs.

Hot Lights or Continuous Lights

  1. 27. Hot Lights are Hot.  Grabbing a light to adjust it after it has been on for a few minutes will be a painful mistake.  Handle them only by the appropriate handle or 

       shield or with gloves and allow them to cool down before putting them away or putting anything that might melt next to or on them.

  1. 28.  Do not use more than 1,500 watts of light in any one wall or floor outlet.

Light Modifiers & Related Equipment:

  1. 29.  The 72”x48” and 48”x36” softboxes are stored attached to the studio ceiling and need to be lowered and released from their rigging to the attached plates.  If you do not know how to operate the rigging, ask for help.

  2. 30.  The 36”x12” softboxes are already assembled and kept in the studio storage cabinet. 

  3. 31.  Softboxes are already assembled in the studio.  Do not disassemble the softboxes without permission.

  4. 32.  Scrims must be assembled or taken apart with supervision from the instructor, intern, lab tech, or student worker unless you have been approved to do this on your own.


  1. 33.  The Lighting Boom is the most dangerous piece of equipment in the room.  Two trained and approved people must be present to operate the boom.

Accessing Items In The Studio Storage Cabinet Using Ladder or Step Ladder:

  1. 34.  Be careful when using the ladder or step ladder.  Make sure the ladder is setup correctly with the brace bars fully extended and locked into place.

Dressing Room:

  1. 35.  Students are responsible for the cleanliness of the dressing room.

  2. 36.  We do not lock the dressing room during session.  We are not responsible for personal belongings in the room.  Use the sign on the door when changing.

  3. 37.  Models from all 3 Bays share this room and need to be considerate of each other.


  1. 38.  All Models must check in with the Instructor on duty, and leave their picture ID with the instructor on duty.

  2. 39.  Minors (people under the age of 18) are only allowed in the studio when accompanied by the minor’s parent or legal guardian.  No exceptions!

  3. 40.  Students are responsible for any equipment / property abused or broken by models.  Do not allow models to handle equipment.

Model Release Forms:

  1. 41.  Models must fill out a Model Release Form.  The photographer keeps the original of this form. 

  2. In most cases, use the SWC Studio Model Release form available on the door of the studio.

  3. If working with a model from an agency, contact the model or agency in advance to find out their specific model release requirements.  A SWC Studio Agency Model Release Form is available at the top of this web-page for download.  This will work in most cases.  If the agency does not agree to this model release, talk to John Pickelle or Micajah Truitt for more information.

  4. 42.  For class projects in Art 207, 210, 211, & 216, your instructor will require you to show proof of the model release. 

  5. 43.  A parent or guardian must fill out the model release for a minor at the SWC facility, at the time of the photo shoot. 

No Guests Allowed:

  1. 44.  Only students approved for that session and their models are allowed in the studio.

Studio Reservations (Outside of Regular Class Time, Including Lab):

  1. 45.  Studio Request Sheet are posted outside of room 572 on clipboards.  There is one for each Studio Bay (A, B, C).

  2. 46.  Only sign up for the studio if you know you will use it. 

  3. 47.  Cancel if you know you cannot make the time slot that you signed up for.  Cancelations must be done at least 24 hours in advance of the start of the reservation time

       slot by either phone or email:

       Room 572 phone:  619-421-6700 ext. 5317  or  Carlos Richardson’s Email: crichardson@swccd.edu

  1. 48.  If your cancelation is not done in time, then you will be documented as having a “False Reservation”.  If you make two “False Reservations” during a semester, you 

       will  loose  the ability to sign up for the studio outside of class for the remainder of the semester. 

  1. 49.  Students can sign-up for a max of 2 studio sessions per week outside of regular class time. A studio session consists of one block of time shown on the request

       sheet.   The Photo Program will lower this amount of time if the demand for the studio is high.  Typically this situation occurs at the end of the semester.

  1. 50.  The time slot includes set-up and clean-up time.

  2. 51.  You can only sign up for one Bay at a time during the session.  Requests for using multiple bays at a single time must be directly asked to Micajah Truitt or John 


  1. 52.  Print your full name in the time slot you desire on the Studio Request sheet.

  2. 53.  The department will due it’s best to confirm your reservation ahead of time.  You will be notified by email or in person when your request is approved and confirmed.

  3. 54.  Students have 15 minutes to show up for their scheduled session.  After 15 minutes, you forfeit your scheduled time and other students may utilize that time slot.


Info / Policies / Sign Up Procedure

Studio Use Hours (Outside Of Class):

If you have been approved for access to the studio, you can request studio use at the following times:

Fall 2013





12:00 pm - 3:20 pm (lab)

3:00 pm - 6:20 pm (lab)

8:00 am - 11:30 am (lab)           

8:00 am -12:00 pm (Call 619-421-6700 ext. 5317 if doors are locked).

12:00 pm - 3:50pm (lab) 

Printable Handout (PDF)Studio_Policy_files/Studio%20Policies_f2012.pdf
Studio Policy Agreement Form 
(To be given out by instructor for each class)Studio_Policy_files/Studio_Contract_Form.pdf
SWC Studio Model ReleaseStudio_Policy_files/SWC_Model_Release_sp2012.pdf
SWC Studio Agency Model ReleaseStudio_Policy_files/SWC%20Studio%20Agency%20Model%20Relese.docx