Monday, September 1, 2014

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Helpful Job Tips

Thank you for expressing an interest in applying for a position with Southwestern Community College District.  We strongly encourage you to print this page so that you may refer to it anytime during the application process.

Mission Statement
Southwestern College is committed to meeting the educational goals of its students in an environment that promotes intellectual growth and develops human potential.

How do I apply for a job at SWC?
Follow the “Employment Opportunities” link on the Human Resources page to access job announcements.  All applications for employment should be completed and submitted online.  E-mailed and faxed resumes will not be accepted.

New Users
  • To begin, please create a username and password that you will easily remember. You should write down your username and password. You will need it to apply for other positions or to check the status of your application the next time you visit our website.
  • To search positions, click the Search Postings link on the navigation bar and then Search again to see all listings, or click on a Job Category to browse by positions.
  • To apply for a job, click the Create Application link on the navigation bar, then follow the directions.
  • Required information is indicated with an asterisk (*).  However, the more information you provide, the easier it will be to effectively evaluate your skills, abilities and qualifications.
  • You can attach documents up to 2 MB in size to your application.  If your documents are too big to upload, you can try to reduce the size by eliminating graphics, or converting the documents to a PDF format. Primo PDF is a free software that you can download to assist you in converting your documents to a pdf file.

Returning Users

  • Click the Login link on the navigation bar, and enter your username and password
  • This enables you to:
    • Edit your existing application.
    • Apply to new jobs without re-entering your application information.
    • Review the status of positions you have applied to.

It is recommended that you DO NOT use your browser's "Back", "Forward", or "Refresh" buttons to navigate the site.  Instead, use the navigational buttons within the site.  In addition, for security purposes, this system automatically logs you off when it senses no activity for 60 minutes.
Please keep in mind the following:

  • Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
  • Positions remain posted until filled, unless otherwise stated.
 
I need help, who do I contact?
Please contact the Human Resources Office at (619) 482-6395 or e-mail employment@swccd.edu or you can stop by the Human Resources Office (Room 1670) between 8:00 a.m.-5:00 p.m. No appointments are needed. 
How do I save my application?
You must click “Save and continue to next” or “Save and stay on this page” to save the information you have entered. If you close your browser prior to clicking one of those options, your application and account will be saved, but you will lose the information on the last page being edited. 
Will I receive confirmation that my application was received?
Yes, a page will be displayed indicating that your application has been submitted and you will be provided a confirmation number. You can also verify your confirmation number on the Application Status page. If you do not see a confirmation number then your application is incomplete. You will need to go to the Applicant Status page to see which documents are missing or if a question was not answered correctly.  
Can I copy selected information from another electronic document?
Yes. For example, you can copy and paste the information from a word processing document directly into the appropriate fields in the application form.
 
What if I don’t have a scanner?
For those that are local and do not have access to a scanner, you can stop by the Human Resources Office, room 1670 between 8:00 a.m.-5:00 p.m. and a staff member can scan your document and e-mail it to you.

For those that are not local, you will need to go to your local library or copier shop to have the documents scanned for you.
 
What happens after I submit my application?
Contract Positions:
All complete application materials submitted before the closing deadline will be forwarded and reviewed by a selection committee assigned to the position. Applications remain active until the position has been filled and are not kept on file after this action.

Part-time Instructor Positions:
All complete applications will be forwarded to the appropriate school and kept on file for a maximum of one year. Any questions regarding the status of an application will be directed to the appropriate school.

Hourly Positions (excluding Part-time Instructor positions):
All complete applications will be kept on file for one year from the date submitted.

All complete application materials will be reviewed by the screening committee.  Applicants will be contacted by a Human Resources representative should the committee be interested in setting up an interview.  If you successfully complete the interview process, the committee chair will check references for all positions.  The length of the hiring process will vary due to a variety of factors. Typically, recruitments will be finalized within 4 to 6 weeks following the screening deadline. Throughout the entire process, your patience is greatly appreciated.

To determine if a position for which you have recently applied for has been filled, please check your user account for status updates.  All positions remain posted until filled.
  
What happens to my application packet if it is received after the review deadline?
It is the responsibility of the applicant to ensure that the complete application packet arrives on or before the first screening deadline. Late application packets are not guaranteed a review.
 
What happens if my application packet is not complete (i.e. missing a letter of recommendation)?
Applications that are incomplete are not viewable to the selection committee nor to the Human Resources Office.
 

What happens if my letter(s) of recommendation or transcripts are mailed directly to the Human Resources Office?
The Human Resources Office will try their best to scan and e-mail the documents that are received by mail to the applicant but due to peak periods there may be a delay. Applicants are responsible for following up to see if the documents have been received by Human Resources and have been e-mailed to you. Applicants are also responsible for attaching all documents to their application. Human Resources does not have the ability to do this for you.
 
How long after the deadline should I expect to hear if a decision has been made regarding interviews?
All complete applications received before the screening deadline will be reviewed by the screening committee for that position, on average, 1-2 weeks after the screening deadline. Committees will typically make a decision within 2 to 3 weeks following the filing deadline, but each recruitment varies and therefore the process can last longer. Please check your account frequently for status updates.
 
Can I request copies of materials that were previously submitted for a position that has met the filing deadline?
All materials included in your application become District property, will not be returned, will not be copied, and will be considered for that position only.
 
Do I meet minimum qualifications if I have a foreign degree?
Foreign Degrees require an evaluation for United States equivalency from an agency having membership with the National Association of Credential Evaluation Services, Inc.

Click here for the National Association of Credential Evaluation Service Membership List
 
How can I get help?
Should you have any questions or concerns or have difficulty accessing our website, please email the Human Resources Department at employment@swccd.edu or call 619-482-6395.

Applicants that need a reasonable accommodation for interviewing or testing are invited to request it in advance of visiting our offices. The California Relay Service (CRS) provides full telephone accessibility to people with hearing and speech impairments. Text telephone users may access CRS by calling 1-800-735-2929; voice users may call 1-800-735-2922.

 

Applicants that need a reasonable accommodation for interviewing or testing are invited to request it in advance of visiting our offices. The California Relay Service (CRS) provides full telephone accessibility to people with hearing and speech impairments. Text telephone users may access CRS by calling 1-800-735-2929; voice users may call 1-800-735-2922.
Additional Resources:

Equal Opportunity Employer

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of ethnic, group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, or physical or mental disability to ensure the implementation of this Statement and to overcome

The Southwestern Community College District will implement affirmatively equal opportunity for all employees and qualified applicants for employment. Positive action will be taken by the administration, faculty, staff and students to any forms of exclusion or discrimination, whether purposeful or inadvertent.