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Course Repetition and Withdrawal Procedure Changes: Summer 2012

The California Community College Board of Governors recently passed revisions to Title 5 regarding course repetition and withdrawal which will take effect during the summer 2012 term.

A student will only be allowed to enroll in the same course a maximum of three times. If a student has previously received a substandard grade (D, F, NP) or withdrew from a course with a "W", then all of these course repetitions and withdrawals in the student's transcripts are to be counted towards the new limits.

Therefore, a student that has taken a course the maximum number of times prior to Summer 2012 will no longer be able to take the same course at Southwestern College.


  • Prior to registering for classes, students need to evaluate their own ability to successfully complete their current classes with a satisfactory grade. If students need to drop a full semester course without notations on their record, they must drop before the end of the third week of classes. Drops without notations on their records for short session courses are 20% of the actual class meeting days. Please contact Admissions for the exact date for all courses.
  • After the fourth week of the semester, students will receive a "W" or withdrawal on their student record for withdrawing from a class regardless of the reason. If the student receives a "W" or withdrawal, it will count towards the three attempts in the same course. (See Course Repetition and Course Withdrawal procedure #4225 for exceptions)
  • After the fourteenth week of the semester, students will receive a grade in the course. If the student receives a substandard grade (D, F, NP), it will count towards the three attempts in the same course. (See Course Repetition and Course Withdrawal procedure #4225 for exceptions)
  • Students need to be aware of the consequences of their decision to either withdraw or receive a substandard grade because their decision will impact their future academic career at Southwestern College.


  • Students may petition the Petition Review Committee for a fourth attempt only if there were extenuating circumstances.* Petitions are available in Admissions and Records or online. Students will be required to provide documentation of the extenuating circumstances with their petitions. Petitions are reviewed on a case by case basis and approvals are not automatically granted. If students' petitions are not approved, then they will have to retake the course at another community college.

    *Extenuating Circumstances are defined as documented cases of accidents, illnesses or other circumstances beyond the control of the student that necessitate extended absences for a course(s).
  • Students need to meet the attendance/participation requirements for each course. Instructors may drop students from their course, if/when they do not meet the requirements listed on the class syllabi.
  • Students who stop attending classes are solely responsible for dropping classes which they do not plan on continuing.
  • Students who receive financial aid could jeopardize their financial aid eligibility for substandard grades or withdrawals.
  • Students should review their student transcript at least once a semester to ensure their grade records are accurate and complete before there is a potential problem.

If you have any questions regarding the Course Repetition and Withdrawal procedure changes, please contact Admissions and Records. If you need assistance with tutorial services, please contact the Academic Success Center.

Thank you.